Executive Assistant
Overall Responsibilities
- Act as administrative support for Associate Dean.
- Communicate with Associate Dean and Academic Programs staff, as well as facilitate dissemination of information to the public, college, and university stakeholders.
- Conduct graduation checks for four-year students
- Support departmental graduation ceremonies
- Serve as coordinator for AgIDEA program
- Support CALS clubs and organizations
- Conduct HR actions and budgetary reporting
- Serve as supervisor to our Student Services Specialist, Support Associate, and temporary positions.
Student issues: The Executive Assistant provides support in a wide range of student, staff and faculty issues. Involvement ranges from communicating with involved parties to entering information in Maxient, the university student complaint system.
Budget: Work with Associate Dean to maintain and report on AP accounts. Serve as bookkeeper.
Management: Manage Academic Program office and supervise 2-4 person team.
General AgIDEA Meeting
AgIDEA Subject Specific Meetings (Horticulture, Genetics, Animal Science, Ag and Human Science)
Departmental HR Rep Meeting
Monthly AP Staff Meeting
Review and clear college graduation applications
Coordinate AgIDEA process
Timesheet Approval
CALS Clubs and Organizations allocation process
AP Car Maintenance
January
Create agendas for the year for AP staff meetings
Create all AP meeting calendar invites, including blank agenda linked in description
March
Spring Diploma Cover
April
Notify Agri-Life about Allocations for Spring
Look into AgIDEA funds
Look up salaries and accounts
Graduation Speaker set up
May
Work study ends, prepare for new requests
Deposit invoice checks from spring in Summer
July
New Faculty list for Fall meeting
August
graduate assistantship funds
State Fair
How funds have been allocated for TA’s/grad students
October
Taking CALS courses, history
November
Faculty CV’s
Payroll info
December
graduation numbers for AGI, GRAD, and UGRD
SIS access for all employees
Request Riddick 301, 314, 325, 339 and the hearth for Vicki, use astra