Associate Dean and Director of Academic Programs

 

Associate Dean and Director of Academic Programs- John Dole

 

Overall Responsibilities

  • Provide leadership and vision for the college on academics directly and through Academic Program Staff, faculty, departmental academic staff, and student groups.
  • Support excellence in CALS students and increase student numbers
    1. Increase or maintain student numbers, as appropriate for individual programs, in AGI, four-year undergraduate and graduate programs. Increase student applications and yield for college.
    2. Increase student retention rates, graduation rates, job placement rates, graduate school admission rates, and other appropriate metrics at all levels.
    3. Maintain college and university standards and compliance for students and programs.
  • Support and create strong programs
    1. Develop innovative disciplinary and interdisciplinary curriculums, academic programs, and professional development experiences at all levels
    2. Provide proactive, effective advising at both the college and departmental levels
    3. Increase percentage of students participating in student success programs and enhance effectiveness of student success programs.
  • Enhance diversity and inclusion
    1. Create an inclusive, welcoming environment where every student, faculty and staff member can reach his or her full potential
    2. Ensure that the diversity of our students and faculty reflects the diversity of the people of the state of North Carolina
  • Support faculty, staff and students
    1. Provide sufficient scholarships and assistantships, through advancement and grants, at all levels – AGI, four year (freshman, transfer, continuing) and graduate students
    2. Ensure that we have sufficient faculty and staff to maintain a program of excellence
    3. Ensure that academic faculty and staff, especially Directors of Undergraduate and Graduate Programs, have sufficient resources to be successful
    4. Ensure that our faculty, staff and students receive the proper recognition
  • Work with Dean, Department Heads, Directors of Undergraduate Programs (DUP), Directors of Graduate Programs (DGP), and Distance Education (DE) Coordinators to implement Academic programs and initiatives.
  • Support and effectively manage Academic Program Staff, CALS IT, CALS International Programs and CALS Office of Diversity and Inclusion.
  • Handle external stakeholder and university relations as related to academic programs.
  • Monitor and maintain Academic Program accounts in a fiscally sound manner.

 

Student issues: The Associate Dean becomes involved in a wide range of student, staff and faculty issues. Involvement ranges from just being notified to taking the lead in resolving the issue. Often CALS Director of HR and University OAID Director are involved. The Dean should be notified on major issues; some of which are brought to the DD meetings.

New Programs: Creation of new programs is generally a departmentally-initiated and driven function. However, the Associate Dean will need to stay involved to keep the process moving and also coordinates submission of requests to the Dean’s Council. The Dean is kept informed and provided with key talking points as needed. Easiest to keep a list of new programs and periodically check to see where each one is at and what is needed to keep it moving forward in the approval process.

Budget: Work with College Business Office to maintain AP accounts in the positive and oversee accounts for AGI, CALS IT, CALS Diversity and Inclusion, and CALS International Programs. CALS Business Office liaison sends monthly account updates. Meet regularly (every 1 to 2 months) with CALS Business Office liaison to go over accounts. See separate documents listing accounts (numbers and descriptions) and phases.

Management: Oversee Academic Program office and work with appropriate directors of Agricultural Institute, Diversity and Inclusion, International Programs and CALS IT.

Dean and Director (DD) Meetings
Dean, Director, and Department Head (DDD) Meetings
Associate Deans of Academic Affairs (ADAA)
Graduate Operations Council
Administrative Board of the Graduate School
CALS Course and Curriculum Committee
Directors of Undergraduate Programs
Directors of Graduate Programs
NC State Administrative Leadership Meetings (ALM)
Ag*IDEA Board of Directors

Review semester withdrawal requests
Course Action Forms
CALS Online personnel requests
Timesheet Approval (HRIM)
Grant and other support letters

January
College RPT letters are due to the Senior Associate Dean in early January
Send out list of Graduate Student support programs to DGPs, including reminder for Provost Fellowships

February
Finalize Provost Fellowship selections

March
Finish AP annual reviews

April
Complete annual review documents for Dean
Remind program directors to finish Assessment report
Finish annual review letters.

May
Graduation ceremonies, participate in AGI, provide comments at one departmental ceremony, Executive Assistant assigns CALS speakers to each of the departmental ceremonies and to the Physiology program graduation.
Remind department heads to finish Assessment report
Complete college-level assessment report

June
Send final reminders to finish Assessment report.

July
Participate in new freshman orientations (Tricia organizes)

August
Finish report on AGI and undergraduate enrollment (Joanna)

September
Hold AP faculty meeting
Complete salary adjustments (may not be annual)
Complete enrollment projections (may not be annual)

December
Graduation ceremonies, participate in AGI, provide comments at one departmental ceremony, Executive Assistant assigns CALS speakers to each of the departmental ceremonies and to the Physiology program graduation.

Beth Wilson (bwilson@ncsu.edu)- Assistant Director of Academic Programs and Director of the Agricultural Institute
Sara Lane (sjlane@ncsu.edu)- Director of Career Services
Jose Cisneros (jjcisner@ncsu.edu)- Director of International Programs
Joanna Eglinton(jcbell3@ncsu.edu)- Recruiter
(Assistant AP Dean)
Kevin Lee (kflee@ncsu.edu)- Director of CALS IT
Rebecca Dunning (rddunnin@ncsu.edu)- FFAR Director and Graduate Director
Lisa LaFountain (ljlafoun@ncsu.edu)- CALS Online Academy Coordinator
Alex Graves (akgraves@ncsu.edu)- Director of Office of Diversity and Inclusion
Tricia Buddin (pmbuddin@ncsu.edu)- Director of Student Services
Breanna Collins (bdandrew@ncsu.edu)- Executive Assistant